It also has the same sharing options as the other Office 2016 apps in the top-right corner, which rely on OneDrive. It’s closely integrated with OneDrive, and some features rely on the OneNote engine in the cloud – like the automatic OCR that lets you copy text out of images in your notes, or the handy way search shows you when there are more results in notebooks you have access to on OneDrive but don’t have open. OneNote has been getting more interest since Evernote began charging for its service, and it’s a powerful freeform note-taking app, organised into notebooks and sections.

Interestingly, OneNote for Mac now combines much of the power of the Windows version with some nice interface ideas from the modern Store app – like thumbnails and summaries of each note page in the navigation tabs down the side of the screen. The already useful note-taking tool is the app that’s changed the most since Office 2016 came out on the Mac, with the updates adding in many of the key features that were missing in the free version Microsoft released in 2015.

For now, you’re most likely to choose it over the built-in tools in macOS if you’re already using Outlook elsewhere or need it for work. You might want to consider that option if you get a lot of mail, because currently Outlook for Mac doesn’t let you choose how many emails to download – when you connect an account it grabs your whole mailbox.Įven with these drawbacks, Outlook for Mac is streets ahead of where it was a year ago, but we hope it catches up further with the Windows version. In Outlook 2016 you can move messages into your archive, and view them as well.

Outlook for Mac includes the Online Archive option (which Microsoft also refers to as a Personal Archive and an In-Place Archive) for moving emails out of your primary mailbox to save space – on Windows that’s an Office Professional Plus feature, and you have to use Exchange as your mail server. And you can’t send email to OneNote the way you can on Windows. You can make a new Smart Folder to match Search Folders you already use, but the process isn’t as simple as on Windows. You won’t see any Search Folders you’ve made on Windows either, just the preset Smart Folders. On the other hand, there’s no equivalent of the Quick Step tool for quick filing and you don’t see favourite folders you’ve picked the way you do on Windows, just the system folders like Archive, News Feed and Clutter.

The Move tool also shows a few recent folders to help you file mail.

Onenote add ins mac